Exercise 0: Logging on to the SAP System
This material explains how to navigate in SAP systems. It is aimed at students at universities, universities of applied sciences and other educational institutions with no previous experience of SAP software. It can be used in the classroom or for self-study.
On completion of the course, students will be able to navigate through the user interface to work on business processes and case studies on their own.
The material also serves as a reference for occasional users of SAP systems.
Getting Started
Find and double-click this icon on your desktop. If it is not there, choose Start ► All Programs ► SAP Front End ► SAP Logon
A dialog box similar to the one shown on the right appears. The list of systems may be longer than in the dialog box shown here. Your professor will provide you with the Server and Client number.
The logon screen appears. The system requests the client, your user, password, and preferred language. Your username and initial password will be provided by your professor.
Before you log on, you need to know the definition of the term “client.” SAP systems are “client” systems. With the client concept several separate companies can be managed in one system at the same time. Clients are the highest organizational level in the system. In business terms, each client can represent a group of companies, a company, or a firm – regardless of the size of the organization. In commercial, organizational and technical terms, a client is therefore a self-contained unit with separate master records and its own set of tables. In SAP systems, different clients are identified by their client numbers.
Use the client number given by your instructor. For you to be able to log on as a user, a user master record must be created for you in the relevant client. For reasons of access protection, you must enter a password when you log on. Your password entry is case-sensitive.
SAP systems are multilingual. Choose the language for your session in the Language field. Then choose or Enter.
When you log on for the first time, the system requests you to change your password. To confirm your new password, choose or Enter.
The first time you log on you will see a copyright note. Confirm it with or Enter. The initial screen with the SAP Easy Access menu appears.
Initial Screen
This is the initial screen as described in more detail below
Logging Off Choose System ► Log off to end the current session. The confirmation prompt shown on the right informs you that unsaved data will be lost. Once you are certain that you have saved all entries, you can confirm the prompt by choosing Yes.
Menu Bar
Menus shown in the menu bar are related to the application you are using; that is, they are context-sensitive. Most menus have submenus.
Standard Toolbar Icons in the standard toolbar are available on all screens. Icons that you cannot use in the current application are grayed out. When you hover the cursor over an icon, a quick info text appears.
Title Bar The title bar displays the name of the transaction you are currently using.
Application Toolbar The application toolbar contains icons applicable to the transaction you are currently using.
SAP Easy Access Menu
The SAP system displays the SAP Easy Access menu on the start screen as standard. It enables you to navigate in the system using a clear tree structure. Click on the small arrows to expand the menu tree. The menu tree is specific to your role (business function in the company).
Status Bar The status bar shows information about the current system status as well as warning and error messages.
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